Procurement Services

PROCURE-TO-PAY SERVICES

Long purchase cycles, delayed payments and poor cash flow visibility are all tell-tale signs of sluggish procure-to-pay (P2P) processes that need an immediate overhaul. The savings and business value that is developed through category management, sourcing and contracting is only realized and recognized on the Profit and Loss, when operational procurement is successful. With streamlined procure-to-pay processes, procurement organizations can not only reduce paperwork and cut down cycle times, but also increase spend under management, boost compliance, reduce maverick spend and improve the overall purchasing experience — all this while delivering greater time and cost savings.

Dataction’s end-to-end procure-to-pay outsourcing services help you drive greater efficiency across all your P2P processes — from the point of order to the point of fulfilment and payment. We leverage cutting-edge transaction processing capabilities and experience of optimizing procurement operations for enterprises worldwide to deliver value beyond savings. Our P2P services ensure that the contracted savings are realized and impact the Profit and Loss, driving value across the Source-to-Pay organization. Following are the services we offer:

Transactional Procurement
Our industry-wide experience helps us understand the intricate nuances of transactional aspects and deliver the best solution to address any challenge. Following are the services we offer:
Requisition to PO Management
  • Validate requisition information from requestors and create POs
  • Generate GRNs in absence of requestors
  • Rectify purchase orders based on invoice
  • Mapping authority and user access as per requirements
  • Analyze and correct discrepancies in product categories
Catalog Development & Management
  • Identify new cataloging opportunities
  • Create necessary Catalogs
  • Maintain Catalogin coordination with catalog owner & supplier
  • Perform Catalog audit vs. contract
  • Develop training artifacts for end users
Master Data Management
  • Manage, centralize, organize, categorize, localize, synchronize, and enrich master data according to the business rules
  • Integrate Supplier, contract, material group, internal user, and other master data to respective repository
  • Manage hyperlinks for punch out catalogues
Centralized Procurement Service Desk
  • Use the Define, Measure, Analyze, Improve, and Control methodology to regulate low value/one-off purchasing needs
  • Own, Standardize, Verify and Manage all tactical steps to bring low value purchasing under control and make the process less cumbersome
  • Setup and maintain necessary modules on client’s ERP system
Accounts Payable Services
Accounts payable (AP) has evolved from a tactical to a strategic business function that optimizes working capital, enhances savings, and helps improve supplier relationships. Following are the services we offer:
Invoice & Payment Processing
  • Enhance timely invoice payments by optimizing payment runs based on due dates and turnaround times as per contract terms
  • Improve cash flow and drive additional savings for the business by capturing early payment discounts
  • Identify and manage invoice exceptions and work with category managers and suppliers to resolve and expedite payments
  • Capture and upload standard invoice data and other essential information to ERP system. Multi-level quality checks ensure error-free data capturing and compliance
AP HelpDesk
  • Assist Accounts Payable team in quick resolution of queries raised by both internal and external stakeholders
  • Aid Accounts Payable team in onboarding, management, tracking of suppliers and their activities
Cost recovery & Invoice Auditing
  • Analyze the invoices and vendor statements to identify and validate any cost recovery opportunities
  • Identify the root causes of discrepancies and help reconcile and make financial recoveries
  • Devise action plans to optimise contracts and payment terms, improve compliance and prevent future leakage
  • Audit and negotiate improved terms for volume-based contracts